Member News

Controller Needed

The Katonah Museum of Art, a non-profit cultural organization with a $1.5-2 million budget and full-time staff of 11 located in Westchester County, seeks an experienced Controller. This individual will design and manage the organization’s accounting practices and budgets; maintain its fiscal records; ensure legal and regulatory compliance for all accounting, tax, and financial reporting functions; oversee all accounting, accounts receivable/collection and payroll; manage employee benefits, contracts, and files; collaborate with Executive Director and Associate Director of Development on grant budgets and reporting; and work closely on the annual audit. The ideal candidate is a tactical thinker capable of translating financial concepts into digestible data and reports for colleagues, management and the Board, can maintain a flexible attitude, multi-task, trouble-shoot, resolve emerging issues, and ensure the highest level of trust and confidentiality as a valued staff member. This individual should also be able to spot trends and understand the underlying cause(s) of deviations from the norm and make recommendations accordingly, particularly in reports generated for external and internal use. Meticulous attention to detail is a must. 

SPECIFIC DUTIES:

  • Monitor financial transactions and prepare monthly, quarterly, and annual financial statements including a P&L with variance analysis.
  • Produce and interpret monthly and quarterly financial information and reports, including balance sheets, cash flow analyses and giving reports as needed.
  • Examine, evaluate, recommend, and implement improvements to administrative and financial internal control systems and procedures to ensure audit and NYPMIFA compliance.
  • Supervise the development of the proposed budget for approval.
  • Work as staff liaison with Finance, Investment and Audit Committees and take minutes.
  • Serve as liaison with investment advisors and portfolio managers to report on the performance of investment securities.
  • Support external auditors in preparation of required filings including annual federal and state tax returns.
  • Prepare and maintain budgets for grant applications and financial reports.
  • Conduct special research projects relating to non-recurring or infrequent financial transactions.
  • Monitor and maintain all contractual agreements and pay schedules.
  • Ensure sound cash management and supervision of all bank accounts, including checking and endowment.
  • Maintain employee files and benefits, including insurance, IRA, and flexible spending in accordance with plan and statutory requirements.
  • Responsible for oversight and security of the Museum’s information technology, computer systems and telecommunications.
  • Manage medical insurance enrollments and renewals, and all employee benefit plans.
  • Source and bind all D & O, general liability and related insurance. Act as liaison with all relevant brokers and ensure compliance.
  • Record all cash and non-cash transactions and donations, and monitor accounts payable/receivable.
  • Possess knowledge of basic GAAP and income tax compliance for non-profits.

APPLICATION:
Interested candidates should submit a cover letter, CV, and salary requirements to jobs@katonahmuseum.org. Please include “Controller” in the subject line.

 

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